XWiki Product Feedback
Here are some excerpts of what users have said while filling the XWiki Product Survey.
- Feedback from 2024
- Feedback from 2023
- Feedback from 2022
- Feedback from 2021
- Feedback from 2020
- Feedback from 2019
- Feedback from 2018
- Feedback from 2017
- Feedback from 2016
- Feedback from 2015 and older
- 01.10.2025 14:22:12:
Starting is difficult, coming from confluence
- 23.09.2025 11:18:42:
There is a classic layout for knowledge base systems, which i like - on the left side tree view with TOC, the center is occupied with topic content and on the right side - topic navigator with <h1> and <h2> tags from the topic. All sides should be independently scrollable. This is the layout of the Knowledge Base of You Track for example. All other layouts are insignificant for a KB system. FAQ, landing pages and so are options. Main layout is a must. In that regard I loved Obsidian documentation page, which is made with XWiki, but with significant customization from Obsidian side. My intention was to use cloud XWiki, but I miss the classic layout. XWiki TOC scrolls with main content and topic navigator as a right independently scrollable panel is nonexistent. XWiki is a wonderful product and the cloud edition is with verry competitive price compared with ProProfs or Document 360 for example and if this so called classical KB layout was implemented out of the box, my quest for cloud based KB would be over.
- 17.09.2025 16:22:54:
There may already be this, but I have not had a chance to seek it out. An auto-save would be wonderful. I was working on a page for about 30 minutes. I hit "save and view", but I got an error that the it wouldn't save since the server wasn't responding. I had to copy/paste everything into a new document and save it. That's a bit frustrating when you're trying to get things done in a timely manner. It's also harder for less experienced users, who may not know ways to get around that kind of thing.
Answer from Vincent Massol (XWiki Core Dev):
Yes autosave is on by default in the LTS version of XWiki and after (through Realtime editing which is the default).
Re the 30 minutes it's the default session time in Servlet Containers. This is configurable. - 16.09.2025 12:21:45:
More themes, the editor (Wiki and WYSIWYG) are too simply, more options are welcome. Native PDF pluging, no a paid one, and also the possibility to add videos from local drive.
Answer from Vincent Massol (XWiki Core Dev):
Re Editors, WDYM by "too simply"?
Re PDF plugin, not sure what you mean, PDF export is open source and free
Re adding video, this is already supported, you can add them as attachments (even though XWiki is not made to be a video server) - 10.09.2025 12:19:12:
Please - make default access private. - don't require me to install extensions just to get a basic functioning wiki (at least include administration) - employ a more modern look
Answer from Vincent Massol (XWiki Core Dev):
There's no need to install any extensions to get basic features. See the default feature list.
- 05.09.2025 22:46:16:
I discovered xwiki after Confluence when all in on cloud hosting, I truly appreciate what you are doing
- 04.09.2025 13:03:47:
Ability to paste an image directly onto a page without needing to first save & upload it.
Bug fix: when editing text, the text tools widget disappears unexpectedly.
Visual dashboard of user's most-used pages for easier navigation upon login.
A big need our product team has is for an easier way to have asynchronous feature discussions that include a mix of technical and non-technical folks. I could see xWiki solving this with perhaps a built-in discussion forum modeled after, say, StackOverflow, where the most upvoted responses rise to the top. Would also help to have voting when several options are provided. This solution would help provide a simple, easy to use in-house discussion that would allow users to link to knowledge in xWiki thus not leaving the app.Answer from Vincent Massol (XWiki Core Dev):
About the "Ability to paste an image directly onto a page without needing to first save & upload it" need, this is already possible when using the WYSIWYG editor, by drag and dropping an image (or using the add image button).
- 27.08.2025 06:35:10:
Streamlining and simplifying the Backup and Restore processes would be great.
Thank you for being open-source. - 26.08.2025 09:24:18:
Implement accessibility in terms of colors. Some elements have too bright colour, which causes bad effect on our eyes. Especially during long working hours
Thank you, keep it up!Answer from Vincent Massol (XWiki Core Dev):
First I want to reassure you that we’re constantly working on accessibility re colors.
We’ve especially been working on high contrast since low contrast puts even more strain on the eyes of most people.
We’ve not heard about color saturation when applying WCAG so far. Do you have a WCAG link to explain the issue and that we could follow?
Could you also give us some examples of places in the XWiki UI where you find that colors are too bright?
Thx! - 27.06.2025 05:30:03:
user and group administration: if you have made changes to users in this area, for example, you cannot return directly to the user and group
administration improvements to the search, e.g. when you enter "Flächen", documents are suggested, but if you add the search term "Flächenla", the search does not return any hits until you enter "Flächenlage", hits are found. - 13.06.2025 19:51:50:
There are a lot of entries to the "home" of the wiki. This is confusing, at least in the beginning.
- 08.06.2025 00:44:06:
I would like the system requirements to be friendlier to low end servers.
- 30.04.2025 13:44:12:
Deeper conection with any open source diagramming tool
- 12.04.2025 20:13:12:
XWiki 17.2 Freezes When Docker Memory Usage Reaches 1.9 GB Current allocation: RAM: 2.6 GB Swap: 2 GB Issue: The container freezes as soon as memory usage hits 1.9 GB, despite available resources.
Markdown syntax please. Exist extension not work. Issue 1: Problems when adding a 10 GB attachment: The file was copied 3 times: Got stuck in Tomcat's temp directories. Successfully attached to the document. A duplicate was created during intermediate document version saving. Issue 2: After a 10-minute deletion process (first to Trash, then permanent deletion), one copy of the attachment remained in XWiki's storage directories. - 27.02.2025 12:09:40:
Overall, excellent tool.
- 01.02.2025 16:24:55:
The lack of dark themes is a problem. Also had "white on white" text/background problems with existing ones. I was about to use Dark Reader, but it made stuff like color pickers render white color as black, so I ditched the idea. Took me a few days to configure theme by hand, encountering different problems in different themes. Had to learn some CSS stuff for that as well, since themes do include custom LESS code which overrides variables from other parts of theme editing interface. Same goes to the font size, changing @font-size-base in the interface only made the panel huge, but didn't affect the font size at all. Found a way to set it by adding "body " to the beginning of the @lessCode, but you kinda have to know about it. It would be fair to say that people who's trying to self-host a wiki are expected to know the basics, but I think there's room for improvement in "simplicity" and "design" aspects.
I had some weird errors and bugs happening which I cannot reproduce now, some of it was due to installed extensions, but I had problems prior to installing any. I'm using a docker-compose behind nginx reverse proxy scenario, followed the guides, but had to search for additional information, because of weird errors everywhere at the initial configuration screen. Although I got passed it initially, but couldn't download any extension later on. So I spent some time searching the internet for similar problems and came to a conclusion it's a reverse proxy thing. While being right, no solution helped me, until I stumbled upon a sample nginx configuration and just tried adding stuff one by one. Finally I got it working and it happened after adding these specific lines to "location / " block: proxy_set_header X-Real-IP $remote_addr; proxy_set_header X-Forwarded-For $proxy_add_x_forwarded_for; proxy_set_header X-Forwarded-Proto $scheme; I know I'm a noobie, to say the least, but still. After that I had several more weird problems, but they seem to be gone and I cannot reproduce them anymore. I'm also having troubles with tables, or rather trying to place empty lines after them. They end up on the right side of the tables for several lines, at least in the editor, and after you save the changes what you see on the page and in the editor is not the same. I don't know how to explain it, I will probably properly file a bug later. Having said all that, XWiki overall feels great and seem to have a lot of features. Hopefully I'll figure out the remaining stuff. Thank you all for this software.
